File Clerk Position Description
What Is a File Clerk?
A file clerk keeps records organized and easy to find. You may work with paper files, digital files, or both. Many businesses rely on file clerks to handle private or important documents. The job is often part of an office team. It can be full-time or part-time depending on the employer. This is a support role that helps other workers stay productive and prepared.
What Does a File Clerk Do?
As a file clerk, your main job is to sort, store, and retrieve records. You may label folders, move files to the right location, or scan papers into a computer system. You also check for errors and keep files up to date. In some jobs, you handle mail or respond to file requests. Your work helps keep the office neat and easy to manage.
File Clerk Responsibilities
- Keep all records organized and secure
- Follow company rules for storing files
- Maintain confidentiality of sensitive documents
- Support coworkers by locating files when needed
- Track files that are checked out or moved
- Report missing or damaged records to supervisors
File Clerk Duties
- Label folders and file documents in the correct order
- Scan papers into digital systems
- Sort incoming documents by type or date
- Place files in cabinets, drawers, or storage areas
- Update logs or spreadsheets with file locations
- Pull records for staff when requested
File Clerk Skills, Certification, and Training
File Clerk Skills
To succeed as a file clerk, you need strong attention to detail and the ability to stay focused during repetitive tasks. You must be able to follow clear steps and keep information in order. Good communication also helps when working with others or handling requests. Many employers look for people who can work quietly, stay organized, and keep up with daily tasks.
- Attention to detail
- Ability to follow written instructions
- Basic computer skills
- Neat handwriting or labeling
- Time management
- Respect for privacy and confidentiality
File Clerk Training
Most file clerks learn on the job. You may start with simple filing tasks and move to more complex work later. Some jobs include short training sessions to teach systems or filing methods. In other cases, you may be trained by a supervisor or experienced coworker. Training often focuses on company rules and how to handle records.
- Filing systems and methods
- Use of office computers or scanners
- Recordkeeping procedures
- Document storage rules
- Privacy and data handling
- Basic office safety
File Clerk Certification
Certification is not required to become a file clerk. Some employers may offer optional training or support if you want to grow in your role. If you plan to move into higher office positions, a certificate can help you build new skills. Several programs are available that focus on office work or data handling.
- Office Clerk Certificate Program
- Microsoft Office Specialist
- Data Entry Certification
- Google Workspace Certification
- Administrative Support Certificate
- Records Management Training
File Clerk Salary and Benefits
File Clerk Salary
File clerks earn between $16 and $19 per hour based on experience and the type of business. Entry-level workers may start closer to $15. With more skills or added tasks, pay may increase. Some employers offer full-time roles with access to benefits, while others may have part-time options with steady work hours and room to learn.
Benefits of a File Clerk Position
- Quiet and steady office environment
- Routine daily tasks
- On-the-job training
- Health and dental coverage for full-time roles
- Paid holidays and vacation time
- Clear structure and job expectations
File Clerk Interview Questions
If you apply for a file clerk job, you should be ready to answer questions about your attention to detail and your ability to stay organized. Employers may ask how you handle routine work and follow instructions. You might also be asked how you manage time and protect sensitive information. Clear and honest answers can help you stand out.
- How do you stay focused during repetitive tasks?
- What steps do you take to keep files in order?
- Have you worked with both paper and digital records?
- How do you handle private or sensitive documents?
- What would you do if you could not find a file?
- Why do you want to work as a file clerk?
File Clerk Roles We Place
Healthcare
Medical Records Clerk: Maintains and organizes patient charts for doctors, nurses, and other staff. Reviews documents for accuracy and ensures records are stored according to privacy rules.
Clinic File Clerk: Sorts, files, and retrieves patient paperwork in a clinic setting. Helps prepare records for appointments and scans documents into digital systems.
Legal
Law Office Clerk: Prepares, organizes, and stores legal documents such as contracts, case files, and court records. Works closely with attorneys to keep paperwork in order
Court Records Clerk: Files and retrieves official documents used in court cases. Manages records for judges, clerks, and legal staff while following legal rules for document handling.
Finance
Bank File Clerk: Handles paperwork related to loans, accounts, and customer records. Keeps documents secure and ensures all files are stored and labeled correctly.
Insurance Clerk: Maintains customer claim records, policy files, and billing documents. Updates digital records and makes sure everything stays organized and current.
Education
Student Records Clerk: Manages files related to student grades, test scores, and attendance. Keeps school records organized and helps staff access the documents they need.
Registrar’s Office Clerk: Prepares transcripts, enrollment forms, and other student files. Helps update official records and supports daily operations in the registrar’s office.
Government
Public Records Clerk: Organizes documents used for permits, licenses, and public services. Makes sure records are accurate and easy to retrieve when needed.
City Office Clerk: Stores paperwork for city departments such as housing, planning, or utilities. Keeps filing systems in order and helps process record requests.
Looking for File Clerk Jobs?
Find a steady office job with help from The Advance Group. We work with trusted employers in Ohio and Michigan who need file clerks to manage records and support daily office tasks.
Whether you are new to the field or bringing past experience, we can help you take the next step. Search for jobs and apply today.
Looking to Recruit File Clerks?
The Advance Group helps businesses in Ohio and Michigan find dependable file clerks who can organize records and support daily operations. We screen candidates to match your needs and help you fill roles quickly.
Whether you need part-time support or a long-term hire, we are ready to assist. Reach out today to start your search.