Office Clerk Position Description
What Is an Office Clerk?
An office clerk is someone who handles basic tasks that help keep an office running. You may work at the front desk or in a back office. Your job supports the daily work of others by taking care of simple duties. Office clerks are found in many industries. The role is often entry level and may be full-time or part-time depending on the workplace.
What Does an Office Clerk Do?
As an office clerk, you complete routine office tasks each day. You might file papers, enter data, or answer phones. You may also sort mail or restock supplies. Some office clerks handle copying or scanning documents. In other roles, you help with errands or deliveries inside the building. Your main job is to help keep the office clean, organized, and ready for others to work.
Office Clerk Responsibilities
- Keep records organized and up to date.
- Support coworkers with basic office tasks.
- Communicate with other departments when needed.
- Handle incoming and outgoing mail.
- Maintain a clean and stocked work area.
- Follow instructions from supervisors.
Office Clerk Duties
- File documents in the correct location.
- Enter data into computer systems.
- Answer phones and take messages.
- Make copies and scan paperwork.
- Deliver items between departments.
- Restock office supplies when low.
Office Clerk Skills, Certification, and Training
Office Clerk Skills
To do well as an office clerk, you need to be organized and able to follow directions. You also need to work well with others and stay focused during quiet or repetitive tasks. Many office clerks handle basic work that supports larger teams. The right skills help you stay reliable and ready for daily needs.
- Basic computer knowledge
- Good attention to detail
- Clear communication skills
- Ability to stay organized
- Willingness to learn new tasks
- Dependable work habits
Office Clerk Training
Most office clerks learn their job through short-term training. Some learn on the job while others complete training before starting work. The training usually covers office procedures, equipment use, and simple software programs. You may also learn how to speak with visitors or coworkers in a professional way.
- Filing and recordkeeping
- Phone and email handling
- Computer data entry
- Use of copy and scan machines
- Office supply management
- Workplace safety rules
Office Clerk Certification
You do not need a certification to work as an office clerk. Some employers may prefer it, but most will train you once you start. If you want to stand out or move into higher-level office roles, a certification can help. Many are low-cost and focus on the skills used in day-to-day work.
- Microsoft Office Specialist
- QuickBooks Certification
- Google Workspace Certification
- Certified Administrative Professional (CAP)
- Office Clerk Certificate Program
- Data Entry Certification
Office Clerk Salary and Benefits
Office Clerk Salary
The average pay for an office clerk ranges from $16 to $20 per hour, depending on the company and your level of experience. Entry-level jobs may start lower, while clerks with strong skills or more responsibilities may earn more. Some full-time positions also include access to benefits and chances to grow within the company.
Benefits of an Office Clerk Position
- Steady office work with clear tasks
- Regular weekday hours
- On-the-job training
- Access to health and dental plans
- Paid time off and holidays
- Safe and clean work environment
Office Clerk Interview Questions
If you apply for an office clerk job, you will likely be asked about your organization skills, your ability to follow instructions, and how you handle routine work. Employers want to know if you can stay focused, work with others, and manage simple tasks without errors. They may also ask about your past experience in office settings.
- How do you stay organized during the day?
- What office equipment have you used before?
- How do you handle repetitive tasks?
- Have you ever worked with filing systems?
- What would you do if you made a mistake on a document?
- Why are you interested in working as an office clerk?
Office Clerk Job Roles We Place
Healthcare
Medical Records Clerk: Organizes and updates patient records in clinics or hospitals. Keeps information secure and easy to find.
Front Desk Clerk: Greets patients, answers phones, and helps with appointment check-ins at medical offices.
Manufacturing
Production Office Clerk: Tracks inventory records and prepares basic reports for supervisors.
Shipping Office Clerk: Prepares labels, organizes orders, and updates shipping records.
Education
School Office Clerk: Helps with attendance records, phone calls, and student files.
Registrar Assistant: Updates student enrollment information and handles forms for class changes.
Finance
Accounting Office Clerk: Supports billing or payment processing by organizing records and entering data.
Payroll Clerk: Helps track hours and assists with paycheck processing.
Legal
File Clerk: Sorts legal documents, updates case files, and keeps records in order.
Office Support Clerk: Handles mail, prepares files, and supports attorneys with daily office needs.
Looking for Office Clerk Jobs?
Find a steady office job with help from The Advance Group. We work with companies across Ohio and Michigan that are hiring office clerks now.
Whether you’re new to the field or have past experience, we can help you find a role that fits. Start your application today and take the next step in your career.
Looking to Recruit Office Clerks?
The Advance Group helps businesses in Ohio and Michigan hire reliable office clerks. We screen candidates who are organized, dependable, and ready to support daily office work.
Whether you need short-term help or a long-term employee, we can help you fill the role quickly. Reach out today to start your search.