Office Manager Position Description
What Is an Office Manager?
An office manager oversees the daily operations of an office. You make sure everything runs smoothly and that staff have what they need to do their jobs. This role often includes some leadership duties. You may manage supplies, schedules, or basic office rules. Many companies rely on office managers to keep their teams organized and their workspaces running without problems.
What Does an Office Manager Do?
As an office manager, you handle tasks that keep the office in order. You may order supplies, manage the front desk, and help solve problems. You might train staff, track timecards, or handle vendor calls. Some office managers also help with basic budgeting. Your job is to support daily needs so employees can focus on their work without delays or confusion.
Office Manager Responsibilities
- Supervise daily office operations
- Support staff with scheduling and task management
- Keep office supplies stocked and organized
- Manage vendor relationships and service requests
- Handle basic office policies and procedures
- Help maintain a clean and orderly workspace
Office Manager
Duties
- Order office supplies and check inventory levels
- Greet visitors and answer front desk questions
- Train new employees on office procedures
- Track timecards and submit attendance records
- Schedule repairs or maintenance services
- Prepare basic reports for leadership or staff meetings
Office Manager Skills, Certification, and Training
Office Manager Skills
To do well as an office manager, you need strong organization and clear communication. You must be able to lead a team and solve problems as they come up. Many tasks require planning and attention to detail. You also need to work well with different people and stay calm under pressure.
- Leadership and team support
- Time management
- Communication with staff and vendors
- Problem solving
- Organization and planning
- Basic computer and office software knowledge
Office Manager Training
Most office managers learn through a mix of work experience and on-the-job training. Some may take short courses in office management or business operations. Training often covers leadership, scheduling, and how to manage supplies and systems. Some employers also teach company-specific tools and procedures.
- Staff supervision and support
- Office supply tracking
- Meeting and calendar scheduling
- Software systems and tools
- Timecard and attendance tracking
- Workplace safety and rules
Office Manager Certification
You do not need a certification to work as an office manager, but it can help you stand out. A certificate shows that you have learned key office management skills. Some programs focus on general office work, while others include leadership training.
- Certified Office Manager (COM)
- Microsoft Office Specialist
- Professional Administrative Certification of Excellence (PACE)
- Business Office Technology Certificate
- Project Management Certification
- Google Workspace Certification
Office Manager Salary and Benefits
Office Manager Salary
Office managers earn between $23 and $30 per hour depending on experience and company size. Some roles may pay more if you handle extra responsibilities or support a large team. Full-time positions often include access to benefits. Pay can vary by industry, but most office managers receive steady hours and long-term opportunities.
Benefits of an Office Manager Position
- Full-time work with stable hours
- Leadership role with daily variety
- Health and dental coverage
- Paid holidays and vacation time
- Opportunities for skill development
- Comfortable and professional work environment
Office Manager Interview Questions
If you apply for an office manager job, expect questions about how you lead a team, solve problems, and stay organized. Employers may ask how you handle conflicts or manage a busy office. They also want to know if you can plan ahead and keep daily operations on track without delays or confusion.
- How do you keep an office running smoothly each day?
- What steps do you take to manage staff schedules?
- How do you handle conflicts between team members?
- Can you describe a time you solved a workplace problem?
- What is your process for tracking supplies and orders?
- Why do you want to work as an office manager?
Office Manager Job Roles We Place
Healthcare
Medical Office Manager: Oversees daily operations in a clinic or healthcare office. Handles staff scheduling, patient records, and communication with vendors and insurance providers.
Dental Office Manager: Manages the front desk, billing, and appointment scheduling. Supports the dental team and keeps the office running smoothly for patients and staff.
Manufacturing
Plant Office Manager: Coordinates office activities in a production setting. Tracks timecards, orders supplies, and supports the plant manager with reporting and communication.
Maintenance Office Manager: Organizes service requests, schedules repairs, and maintains logs for equipment and facility upkeep.
Professional Services
Law Office Manager: Oversees daily office tasks, manages legal staff schedules, and ensures that filing systems and deadlines are kept in order.
Accounting Office Manager: Supports a team of accountants with scheduling, client communication, and supply orders. Prepares internal reports and tracks due dates.
Education
School Office Manager: Leads the school’s main office. Handles student records, staff support, and parent communication. Coordinates scheduling and daily planning.
District Office Manager: Works at the district level to support multiple schools. Manages documents, meetings, and communications across departments.
Corporate
Administrative Office Manager: Runs a general business office by managing support staff, ordering supplies, and handling daily scheduling needs.
Executive Office Manager: Supports top-level leadership by organizing high-level schedules, preparing reports, and supervising administrative teams.
Looking for Office Manager Jobs?
Find a leadership role that fits your skills and experience. The Advance Group works with companies in Ohio and Michigan that are hiring office managers for long-term positions.
Whether you have years of experience or are ready to take the next step, we can help you get started. Search open jobs and apply today.
Looking to Recruit Office Managers?
The Advance Group helps businesses in Ohio and Michigan hire qualified office managers who can lead teams and manage daily operations. We screen candidates to match your company’s needs.
Whether you need someone to take charge of a small office or support a larger team, we can help. Contact us today to begin your search.